The Pickens County Library System adopted the current Policy Manual on August 21, 1997. A complete Policy Manual is located at the Reference Desk at each location. Several individual policies are important for everyone to know.
Child Safety Policy
The Pickens County Library System welcomes children of all ages. The library is a public building and Library staff cannot assume the responsibility of a child’s care when they use the Library. The behavior and welfare of children in the library is the responsibility of their parents, legal guardians or responsible caregivers.
The Library asks parents, guardians and responsible caregivers to observe these rules to keep their children safe:
- Children under the age of 10 must be continually accompanied by a parent, guardian or responsible caregiver.
- Children 10 and over may use the library unattended for any length of time as long as their conduct is acceptable in a library setting and code of conduct rules are observed.
- If any unattended child calls attention to him/herself, Library staff will attempt to locate the parent, guardian or caregiver and inform him/her of the situation and the policy.
- If a parent, guardian or caregiver cannot be located, the appropriate authorities will be asked to intervene.
- Children of any age with mental, physical, or emotional disabilities which may affect decision making skills or render supervision necessary must be accompanied by a parent, guardian or responsible caregiver at all times.
- Adults other than parents, guardians or caregivers must not loiter in the Children’s area.
- Taking pictures in the Children’s area or of children anywhere in the library is prohibited unless authorized by a manager.
Children must know how to reach a parent, legal guardian or responsible caregiver in case of an emergency. Children and their parents, legal guardians or responsible caregivers need to be aware of library hours.
The Library has established procedures for closing the Library. If it is apparent to a library staff member that a child (16 and under) is unattended thirty (30) minutes prior to closing, the following will be observed:
- The child (16 and under) will be asked to call a parent or otherwise confirm that he or she has a ride or will be picked up no later than closing.
- If a child has been left unattended at the library at closing time, or during an emergency closing, every effort will be made to contact the parents, legal guardians or responsible caregiver.
- If a parent, guardian or responsible caregiver cannot be reached and has not arrived 15 minutes after closing, the child will be treated as an abandoned child and the police will be contacted. The Librarian in Charge and one other staff member will stay with the unattended child/children until the police arrive. This is compensated time for the two staff members.
- Under no circumstances will library staff take a child out of the building and transport him or her to another location, or remain in the building alone with an unattended child.
- If the police have been called, staff members will leave a note on the Library door stating, “Unattended child is in the custody of the ________City Police”, with a contact number. Names will NOT be stated on the sign.
- Parents or guardians of unattended children will be contacted by the Library Director or Assistant Library Director and given a copy of the Safe Child Policy. Any additional incidents will be reported to the appropriate authorities.
The Board of Trustees authorizes the Library and staff to exercise or impose restrictions at their discretion when circumstances arise that are not addressed above. Failure to comply with the Child Safety Policy may result in exclusion from the Library and/or legal action.
Amended policy approved March 19, 2015
Code of Conduct
The Pickens County Library System exists to provide library service in a safe, pleasant, and orderly environment to all members of the community regardless of age, sex, racial, or ethnic origin, religion, or economic status. Library visitors and staff have the right to assume their time in the Library or on Library property will be free from harassment.
The following is considered unacceptable behavior on Library property:
- Violent or unruly conduct of any kind, including horseplay, fighting, making obscene gestures or comments, shouting, speaking in a noisy or abusive manner, running, playing or any other behavior that is menacing or intimidating in nature.
- Criminal acts including theft, abuse or mutilation of Library property.
- Bringing animals, except service animals, into the Library.
- Smoking, or other tobacco use. Vaping and the use of electronic cigarettes (e-cig or e-cigarette), personal vaporizers (PV), and electronic nicotine delivery systems (ENDS).
- Use or possession of alcohol, drugs, or weapons.
- Use of restrooms for activities other than their intended purpose.
- Improper dress. Shoes and shirts are required.
- Soliciting or selling of any kind.
- Distribution of leaflets or posting notices without approval.
- Consumption of food or drink in non-designated areas, such as the historical room.
- Violation of any local, state, or federal law.
Library visitors of any age with mental, physical, or emotional disabilities which may affect decision making skills or render supervision necessary must be accompanied by a parent, guardian or responsible caregiver at all times.
The Board of Trustees authorizes the library and staff to exercise or impose sanctions at their discretion when circumstances arise that are not addressed above. Failure to comply with the Library Code of Conduct may result in exclusion from the Library and/or legal action.
Revised policy approved May 21, 2015
Interlibrary Loan Policy
The purpose of the Interlibrary Loan is to obtain materials not available in the Pickens County Library System upon the request of a Pickens County Library card holder. Following is the Interlibrary Loan Policy of the Pickens County Library System:
- There is a limit of 4 (four) requests per patron at one time.
- Patrons are asked to understand that it may require 10 to 14 days for the processing and receipt of each request.
- All materials on loan are subject to recall. This usually applies to materials that are requested frequently throughout the network.
- The loan period may vary due to the lending institution’s standards.
- Patrons are responsible for the care of the items, for observing the length of the borrowing time, and for abiding by any restrictions imposed by the lending institution (some books are for in-library use only).
- Materials borrowed from other sources cannot be renewed.
- Borrowers will be billed for overdue charges, replacement cost of lost items, and any lending, shipping, or copyright fees as set by the lending institution.
- Habitually returning the item(s) overdue or failure to follow requirements may result in the forfeiture of Interlibrary Loan privileges.
Revised April 16, 2015
The Pickens County Library System provides access to the Internet in order to fulfill its mission to the citizens of Pickens County. The Library Board of Trustees has established this policy to ensure responsible and appropriate use of the Internet within the Library System.
The Internet enables access to a wealth of valuable and reliable information. However, it also provides access to information that may be inaccurate, controversial, illegal, offensive to viewers, or inappropriate for children. Users must exercise judgment in evaluating the information retrieved from the Internet and assume personal responsibility how the information is used. The Library cannot be held responsible or liable for the content of any Internet site. Users must also assume personal responsibility for the use of the Library’s computer workstations.
Internet use will be managed in a manner consistent with the Pickens County Library System’s Code of Conduct, Internet Policy, Acceptable Internet/Computer Use Agreement, filtering software, local, state and federal laws and regulations.
User’s may not
- Bypass or disable the Library’s filtering software or instruct or demonstrate to another user how to bypass the Library’s web filtering software.
- Damage or attempt to damage equipment, alter or attempt to alter software configurations.
- Attempt to gain unauthorized access to or cause disruption of the Library’s or any other computer system.
- Gamble; access, send or display within public view obscene or offensive images, messages or files (as defined by S.C. Code 16-15-305).
- Violate state, Federal, or local laws or regulations.
- Violate copyright laws and software licensing agreements.
The Pickens County Library System upholds user’s rights to privacy and confidentiality in the use of library resources including the Internet. However, the nature of electronic resources makes it impossible to guarantee these rights. The Library staff will assist Internet users in a manner consistent with other Library services; availability of staff and needs of other Library users will necessarily affect the extent of assistance.
The Library Board of Trustees accepts the legal age of 18 to use the Internet independently. As with other Library resources, the Library System affirms the responsibility of parents to determine the appropriateness of Internet resources for their children. Parents or legal guardians may sign a Parental Permission Agreement for their children above the age of 13 to use the Internet independently; Library staff cannot assume this responsibility. Without a signed Parental Permission Form, all children under the age of 18 must have an adult with them while using the Internet.
Violations of this policy may result in the loss of Internet access and/or other Library privileges. Violations of local, state and federal laws and regulations are subject to prosecution by the appropriate authorities.
Revised policy approved February, 2014
Library Card Policy
Library cards may be obtained free of charge by any resident or business of Pickens County. Residents within our reciprocity area may also obtain a free card as long as he or she is in good standing with his or her own county. Children of all ages may have a card of their own. A parent must be present and in good standing to get a child’s card for anyone under the age of 18. The parents current ID and address verification is required, as well as the childs birth certificate, social security card, or school id.
- DVD's and magazines are checked out for 7 days.
- New books, audio books and cd's, and caregiver bags are checked out for 14 days.
- All other books are checked out for 28 days.
Caregiver bags must be checked out on an adult card.
Items may be renewed twice as long as there is not a waiting list.
You may have a total of 25 items on a card, however there are some item limits:
|New Books||10 per card|
|DVD's||10 per card (3 for Youth Cards)|
|Audio||10 per card|
|Award & Holiday Books||5 per card|
|Caregiver Bags||2 per card|
|Magazines||3 back issues per card|
|DVD's||7 days||$0.50 per day per video max of $5.00 each|
|Caregiver Bags||14 days||$1.00 per day per bag max of $10.00 each|
|Other Materials||$0.10 per day per item max of 5.00 each|
Meeting/Conference Room Policy
The Pickens County Library System offers non-profiting use of its meeting and conference rooms to groups and
individuals for law-abiding purposes as outlined below. Room reservations are assigned on a first-come, first-served
The Library will resolve reservation issues using the following priorities:
a. Library sponsored events b. Government departments or agencies within Pickens County c. Community organizations formed for educational, cultural, and civic purposes d. Other
The use of the meeting room is subject to the following guidelines:
1. Meetings, programs, and exhibits must be open to the public. The library reserves the right to monitor any meeting.
2. All meetings must be scheduled within the library’s public hours and must end at least 15 minutes prior to the location’s closing time.
3. Any publicity must state that the meeting is not a library-sponsored event. The library’s contact information is not to be listed without prior approval.
4. No solicitation or selling of any kind. You may charge fees or tuition only with prior approval by the Library Director.
5. Meeting room set-up and storage are not provided. Any individual or group using the facility will be responsible for leaving the room(s) clean and in order. Items left in the meeting room or kitchen may be disposed of by the library.
6. Equipment for the meeting room must be reserved on the application to ensure its availability.
7. Each applicant is limited to 24 reservations within a 12-month period.
8. Cancellations should be made 48 hours in advance. Failure to give prior notice will result in the reservation being cancelled 15 minutes after the scheduled time. The library may cancel or reschedule any meeting as needed at the library’s discretion.
9. The person signing the application is liable for any damage to the building, furniture or equipment.
10. The person reserving the meeting room must be in good standing with the library. (Cannot owe more than $5 in fines and fees to the library for any reason)
11. Due to fire regulations, meeting room capacity must not be exceeded.
12. The library is unable to provide security, but may require the user to provide security.
13. Private events, i.e. birthday parties, family reunions, etc. are prohibited.
14. Violations of library policies may result in the denial of future meeting room use.
15. Individuals and groups using the meeting room(s) must adhere to the library’s Code of Conduct Policy.
Granting permission to use library facilities does not constitute an endorsement of the group or organization by the Pickens County Library System, its Board of Trustees, or Pickens County Officials.
Library Programing Policy
The Pickens County Public Library develops, implements, and sponsors programs designed to meet the needs and interests of the community according to the following guidelines:
• All Library programs are open to the public.
• Selection of topics, courses, classes, events and their presenters will be made by the Library’s programming committee or its designees based on the interests and needs of Library users, the community and compatibility with the Library’s mission and goals.
• The Library will co-sponsor programs with other agencies, organizations, and businesses when they are compatible with the Library's mission and goals. Co-sponsored programs must include either participation by Library staff to plan and develop program content, provide logistical support, or include information about Library collections relevant to the program. Co-sponsorship and collaboration decisions are made by the Library.
• The Library’s commitment of universal access to information and ideas includes materials and programming, and the Library does not knowingly discriminate through its selection of programs. Likewise, Library sponsorship of a program does not constitute an endorsement of the content of the program or the views expressed by participants, and program topics, speakers and resources.
• Library programs must be non-commercial. Presenters may be professionals or business people, but the information must be generic in nature. No solicitation for business will be permitted. Presenters may make business cards or literature available to attendees, but may not sell or take orders from attendees. There are 2 exceptions:
1. Because the Library wants to encourage reading, writing and an appreciation for culture, writers, performers, and artists may obtain Library approval to sell their own works at the Library following Library programs.
2. The Friends of the Library may sell items at the Library programs they sponsor
• Registration may be required for planning purposes or when space is limited.
• As needed an admission fee may be charged to cover program costs.
• Library programs will not duplicate programs offered within the community, unless they support the Library's mission and strategic goals, there is sufficient local interest, and Library resources are available to support duplication.
Policy approved August 20, 2015.
The mission of the Pickens County Library System is to provide all county residents with access to information through the development of appropriate collections and services. These collections and services must cover the informational, educational, cultural, and entertainment needs of county residents.
Policy Manual approved June 15, 2000.
Reciprocal Borrowing Policy
The Pickens County Library System will offer residents of any contiguous county borrowing privileges for all circulation materials, with the exception of downloadable items, at all its service points provided that residents of Pickens County are afforded the same borrowing privileges in all that county’s public library service points. In providing this privilege, it is understood that these out of county residents will agree to abide by all borrowing rules of the Pickens County Library just as Pickens County residents would be required to abide by the rules of any contiguous county library offering them borrowing privileges.
Greenville County - May 17, 2001
Oconee County – April 17, 2003
Anderson County – March 18, 2004
Revised policy approved January 19, 2017